Dale Williams wrote:I feel pretty exhausted setting up a tasting for 8-10, can't imagine 64. How many bottles of each? Lots of wine, even if someone monitoring tasting pours. Nice writeup
I did not do this alone! I was totally the HFIC and the whole evening was my idea and design, but I had a team of 21 to support me and make a month's worth of effort look effortless. I'd canvassed for volunteers six weeks earlier and then invited the entire gang over for an al fresco planning dinner--I provided all the food and wine, which I have learned is a sure-fire way to get eager volunteers.
We had a first hour in which guests grilled their own protein at the enormous cinder block grill behind our clubhouse. I called it the "meat and greet".

I had a grilling team of four out there tending 80 lbs of charcoal and helping people do their cooking. For that, I had 18 bottles of the Mulderbosch ready to go, but we only opened 13 (such was that wine that I was more than happy to buy back the remaining bottles).
From there, guests travelled thru a salad buffet--we provided four huge salads (I made one of them)--on their way to their seats, and we provided each table with their own big loaf of hot and crunchy garlic bread and three bottles of San Pellegrino. Each eight-top got their own bottle of each of the red wines, and after dinner we distributed half bottles of a Rutherford Hill Zinfandel port (winery price $20, I paid $10) I didn't even list above, and a bowl of Belgian chocolate bark. Guests were able to take any leftover wine home.
While the grilling was happening we did some performance art, where guests were asked to bring gently used clothing for donation to the local food and clothing bank*, which they hung on clothes lines we put up all around the room while Frank Sinatra and Mel Torme crooned from the speakers.
And that's how it went. My cost: right at $35 per person.
*I donated a really lacy black bra, a relic of my PYT days and very first WLDG offline in Orange County. In a post that very week I called white zinfandel the training bra of wines, which turned out to be a fairly provocative thing to say in this male-dominated space, and generated a lot of conversation about other wines and other variations of this particular undergarment. Prepared for that topic to come up at the offline, I'd stashed this lacy D-cup bra in my purse, and sure enough, someone asked what kind of bra a particular wine being poured should be compared to. "This!", I said, dipping into my purse and pulling out this particular bra, which one of the bachelors immediately grabbed, held aloft, and announced his intention to take it to the restaurant bar to find his Cinderella. And of course, as emcee, I pointed it out and told that story!